Agenda4us for Nokia 9210/9290

User Manual

Contents

Getting Started

Starting the Program

About User Interface

What is Multiple Profiles?

What is Owner name?

Managing Profiles

Adding Profiles

Deleting Profiles

Managing Events

Defining Custom Events

Adding Events

Viewing Events

Editing Events

Deleting Events

Purging Past Events

Other Tools

Importing Events

Importing Events from text files

Starting Agenda4us

Agenda4us is a simple All-day appointment and event manager that makes managing all-day events and appointment very easy. Agenda4us is suitable for tracking events such as Birthdays, Anniversaries, Holidays, Festivals, Important dates, and Vacation. Multiple views allow you to view the entire list of events for all profiles to one type of events for a single profile, weekly, monthly and complete list.

Starting Agenda4us the first time

When you start Agenda4us first time after installation, in the following screen you will be asked the Owner name. Owner name is the first profile (User) you configure to start using Agenda4us. Unlike other Calendar event managers, Agenda4us can manager events for multiple people that are termed as Profiles.

Once you have entered the owner name and clicked on the “OK” button, you are ready to start using Agenda4us.

Starting Agenda4us every time

Once the owner name is entered and you have exited the program with or without configuring events, any subsequent invoking of Agenda4us will bring the main screen.

In the main screen, a list of events already entered is displayed along with the event type and profile name for which it is displayed.

About User Interface

Agenda4us User interface consists of onscreen buttons, icons, tap on lists as well as menus.

Program Heading

The heading of the program is displayed on the System area to the left of Agenda4us display area.

View ICONs

View ICONs are displayed at right on top line.

• Icon with 5 “.”s displays event for next one week
• Icon with 25 “.”s displays events for next month
• Icon with 5 lines of “.” And Line combination displays all events.

You can display different views by pressing the Change View button on right.

Selecting event types

At the top of the event list display screen above, you will see a heading event type. Tab on to that box and hit enter. A event list will drop down and you can select a particular type of event, or all events to display the list of events of that category. Alternately, you can also use right or left arrow keys to rotate through different events without hitting entering and selecting one type of event every time.

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Selecting the profile (User) for which you wants events listed

Again on the first line, you will see a pulldown list on the right side with a heading Profiles. Tab to that box and hit enter for a profile list to drop down for you to select from. Alternately, you can also use right and left arrows to rorate through the event list for each profile in the list instead of selecting one profile from the drop down list.

Event list

The main body of the main screen lists events that are in the system now. Event display changes based on the type of event you have selected, and the profile name.

• If “All Events” is selected then the heading of this list contains Event name, Event type, Start date and End date
• If any particular event type is selected, then the heading is displayed according to the event type e.g. if event type selected is Birthday, then the heading contains “Birthday”, “Date”, “Age”. Similarly if it is Anniversary, it will contain “Anniversary”, “Date”, “Year”
• The body of the list contains just a list of events or a list of events with intermittent profile name based on what you have selected in the “Profiles” drop down list.
• If a single profile is selected, all events in that profile is listed.
• If “All Profiles” is selected, the list will contain sub-lists for each profile. In this case, in one line a profile name will be displayed followed by all events for the profile.

Menu

There are 3 menus in the main screen

• Edit  menu has the options as shown above. Function of each menu item is explained below.
• View menu has 3 options, All, Weekly and Monthly. Selecting All will display all events based on the Event type and Profile name select on the screen. Weekly and Monthly will display event lists for the following week and month respectively.
• Help menu has the about box that shows the version number and copyright messages.

What is Multiple Profiles?

Agenda4us can manage events for you, your family, or your group. Events can be individually or collectively entered for one person or multiple people. Each person’s identity in Agenda4us is termed as profile. Agenda4us also provides the option to view events for a single profile or multiple profiles at a time.

What is Owner Name?

Although Agenda4us can handle events for multiple profiles, the export event to calendar database is purposely restricted for the owner of the device who manages all events so as to not make the calendar application complex by entering events in to it for all profiles. The profile for which Agenda4us gives you the option to export to calendar database is identified as the owner profile, which is gotten from you when the program is started at the beginning.

Adding profiles

Since Agenda4us supports multiple profiles, it provides the option for you to add profiles through the Edit Menu.

• Select Add Profile from the edit menu.
• In the Add Profile screen, you enter name of the person for whom you want to manage events and click on the “Add” button.
• You can add as many profiles as you like, even profiles for which you are going to manage events temporarily as you can delete them using the Delete Profile option once you no longer have to manage events for that person.

Deleting profiles

Delete profile option allows you to delete profiles for which you no longer wish to manage events.

To delete a profile:

• Select Delete Profile from the Edit menu
• Use arrow keys to position the cursor on the profile you want to delete
• Press the delete button

Caution:

Profiles once deleted cannot be recovered. You will loose all events configured for that profile.

If you delete the owner profile, next time when you start the program, you will have to enter a new Owner name.

DEFINING CUSTOM EVENTS

One of the biggest advantages of Agenda4us is its ability to allow you to create your own custom event types to manage events that are not supplied with the program e.g. a sports schedule, exam schedule, trade show schedule etc.

To defin Custom events, select Manage Custom Events from the Edit menu.

Press the Add button when the screen comes up and you will see a box asking you the enter the new custom event name. Enter the name and click on Add

You will then see the UI to define each entry's name and whether to enable or disable each field for the new event you are defining:

• Here, for each field, the default name is displayed. Next to that, there is a text entry field that will allow you to change the name of the default field.
• The Enable/disable button will allow you to enable or disable that field for the event. The first 2 fields must be anabled for each event that's why you will not be able to disable them.

Once you have entered these information, press Done. Then you can go back and enter events as this custom event and you will need to enter only the fields you selected.

Custom events are also displayed with your custom heading if you select that event from the Event Type box at the top of the View event screen. An example of custom event display screen follows:

Adding Events

To manually add an event to Agenda4us, press the  Add button on the main screen. For importing events without going through this option, check Importing Events section.

In the Add Event screen:

• Select the type of event you want to add from the list on the left side. If the event type on main screen is set to “All Events” this option will default to the first event listed on the list. If the event list on main screen was displayed for a particular type of event that will be the default for this screen.
• Select the Profile name for which you want to enter the event from the Profile drop down list. If the main screen displayed events for All Profiles, this will default to the first profile name on the list. If the event list was displayed for a particular profile, that will be the default.
• Enter the other options on the screen by tabing to that area of the screen and then using arrow keys. If the type of item is Date or Time type, you will see the first button on the right side change to "Date Pick" or "Time Pick" which will allow you to select data and time easily. .

Viewing Events

To view details press the "Open" buttin on the main event list screen while the cursor is on the particular event that you are trying to view. Following screen will appear with the event details listed.

• Details about the event including any note you have entered will be displayed.
• Pressing the Edit button will bring up the Edit Event screen for you to make changes.
• If you want to delete the event, press the Delete button.

Editing Events

Edit event option is accessible through the View Event screen. To edit an event:

• Press Open when on the event list screen to open the event.
• Press the Edit button to start editing.

Deleting Events

Delete event option is accessible through the View Event screen. To delete an event:

• Press Open when on the event list screen to open the event.
• Press the Edit button to start editing. .

Purging Past Events

It is expected that with Agenda4us, you will manage a lot of events of different types. As and when these events happen, you may need to bulk delete these events to make room for new ones.

• Select this option from Edit menu to bring up a list of events that have expired.

• The list displayed will be for the profile for which you were viewing event list. You need to change the profile name by selecting from the pull-down list if you want to purge events for another profile.
• These are the events that are past dated to today’s date. Click on the check boxes for the events that you want to purge. Use the Select, Deselect, Select All button on the right to check the check boxes before the event you want to purge.
• Click on the Purge button to purge these events.

Importing Events

Agenda4us provides a feature for importing already defined events to its event list. You cal

• Importing events from external event list files supplied by us, downloaded from www.softtrends.com site, or created by you adhering to the format.

Importing Events from text files

You can import events directly from external text files directly to Agenda4us. These text files need to be in specified formats. Agenda4us ships with such holiday events from around the world. More event lists can be downloaded from our site at www.softtrends.com

Select Import Event from Lists from Edit events screen

First a list of event files found on Agenda4us directory are displayed. Pikc the event list files from which you want to import events by using the Select, Deselect, Select All option buttons on right then press "Open Selection".

This will open those files and list all events found on those files.

• Use Select, Deselect, Select All options on right side to select the events you want to import.
• Tab to the area where it lists all Profile names at the top and select the Profile to which you want to import the events.
• Press Import Selection to import the events to that profile. Program will import the events and revert back to the main screen.