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Agenda4us Installation Instruction

Before you Install

Agenda4us installation is done through the PC Suite Desktop application that came with your Nokia 9200 Sseries cumminicator. If you have not already installed it, please install it first
Agenda4us was developed using AppForge Mobile VB and it requires AppForge Booster version 3.1 (a Symbian OS extension) to run. This Booster is supplied to you FREE of charge from Nokia and AppForge. Please Click here to download the booster.

Step 1 – Unzip the downloded Files

After unzipping, you will see the following files:
Agenda4us.sis
Agenda4us-Readme.htm

Step 2 – Run the Installer

You will need the device connected to your PC to Install this software

Open PC Suite for Nokia 9200 Communicator on your PC.
From Tools menu, select "Install Software"
Select "Agenda4us.sis" file on the Install activity box
Sometime, just double clicking on the .SIS file on your desktop will also install the package automatically.

Now the program will be automatically installed on your device. On your device, you will see the Agenda4us ICON in the extra button. Select the ICON to start the program.

Step 3– (Optional) - Install Event Lists to Import events

Several holiday event list files for year 2002 and 2003 are provided with the package that are automatically copied to your device upon installation. These files are available for import in to your event manager through the "Import events from list" function.

You can also create event files yourself adhering to the same format used in this file and import them to Agenda4us.

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Starting the Programmes

Agenda4us is a simple All-day appointment and event manager that makes managing all-day events and appointment very easy. Agenda4us is suitable for tracking events such as Birthdays, Anniversaries, Holidays, Festivals, Important dates, and Vacation. Multiple views allow you to view the entire list of events for all profiles to one type of events for a single profile, weekly, monthly and complete list.

Starting Agenda4us the first time

When you start Agenda4us first time after installation, in the following screen you will be asked the Owner name. Owner name is the first profile (User) you configure to start using Agenda4us. Unlike other Calendar event managers, Agenda4us can manager events for multiple people that are termed as Profiles.

Once you have entered the owner name and clicked on the “OK” button, you are ready to start using Agenda4us.

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Starting Agenda4us every time

Once the owner name is entered and you have exited the program with or without configuring events, any subsequent invoking of Agenda4us will bring the main screen.

In the main screen, a list of events already entered is displayed along with the event type and profile name for which it is displayed.

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About User Interface

Agenda4us User interface consists of onscreen buttons, icons, tap on lists as well as menus.

Program Heading

On the Agenda4us heading, you will see a text along with the name e.g. Agenda4us All, Agenda4us Monthly, Agenda4us Weekly. This indicates whether the event list displayed contains all events, or events for next month, or events for next week. This is selected by tapping on the ICONs displayed next to the heading.

View ICONs

View ICONs are displayed at the heading line of the screen next to the menus.

Icon with 5 “.”s displays event for next one week
Icon with 25 “.”s displays events for next month
Icon with 5 lines of “.” And Line combination displays all events.

Selecting event types

In the second line on the main screen, there is a drop down box on left and one on right. The one on left is used to select the type of event you want to view on the main screen. When you click on the drop down list, you will get a list of all types of event the system can handle such as Holidays, Birthdays etc.

If you want only one type of event to be displayed, select that type.
Selecting “All Events” will display all types of events.

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Selecting the profile (User) for which you wants events listed

Again on the first line, you will see a pulldown list on the right side with a heading Profiles. Tab to that box and hit enter for a profile list to drop down for you to select from. Alternately, you can also use right and left arrows to rorate through the event list for each profile in the list instead of selecting one profile from the drop down list.

Event list

The main body of the main screen lists events that are in the system now. Event display changes based on the type of event you have selected, and the profile name.

If “All Events” is selected then the heading of this list contains Event name, Event type, Start date and End date
If any particular event type is selected, then the heading is displayed according to the event type e.g. if event type    selected is Birthday, then the heading contains “Birthday”, “Date”, “Age”. Similarly if it is Anniversary, it will contain    “Anniversary”, “Date”, “Year”
The body of the list contains just a list of events or a list of events with intermittent profile name based on what you    have selected in the “Profiles” drop down list.
If a single profile is selected, all events in that profile is listed.
If “All Profiles” is selected, the list will contain sub-lists for each profile. In this case, in one line a profile name will be    displayed followed by all events for the profile.

There are 3 menus in the main screen.

Edit menu has the options as shown above. Function of each menu item is explained below.

View menu has 3 options, All, Weekly and Monthly. Selecting All will display all events based on the Event type and Profile name select on the screen. Weekly and Monthly will display event lists for the following week and month respectively.

Help menu has the about box that shows the version number and copyright messages.

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What is multile Profiles

Agenda4us can manage events for you, your family, or your group. Events can be individually or collectively entered for one person or multiple people. Each person's identity in Agenda4us is termed as profile. Agenda4us also provides the option to view events for a single profile or multiple profiles at a time.

What is Owner Name

Although Agenda4us can handle events for multiple profiles, the export event to calendar database is purposely restricted for the owner of the device who manages all events so as to not make the calendar application complex by entering events in to it for all profiles. The profile for which Agenda4us gives you the option to export to calendar database is identified as the owner profile, which is gotten from you when the program is started at the beginning.

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Managing Profiles

Adding Profiles

Since Agenda4us supports multiple profiles, it provides the option for you to add profiles through the tools menu.

Select Add Profile from the edit menu. In the Add Profile screen, you enter name of the person for whom you want to manage events and click on the Add button.
If no name is entered and you want to exit the prgoram, click on Cancel button.
You can add as many profiles as you like, even profiles for which you are going to manage events temporarily as you can delete them using the Delete Profile option once you no longer have to manage events for that person.

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Deleting Profiles

Delete profile option allows you to delete profiles for which you no longer wish to manage events.

To delete a profile:
Select Delete Profile from the Edit menu
Tap on the profile name that you wish to delete
Click on the Delete button

Caution: Profiles once deleted cannot be recovered. You will loose all events configured for that profile.
If you delete the owner profile, next time when you start the program, you will have to enter a new Owner name .

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Managing Events

Defining Custom Events

One of the biggest advantages of Agenda4us is its ability to allow you to create your own custom event types to manage events that are not supplied with the program e.g. a sports schedule, exam schedule, trade show schedule etc.

To defin Custom events, select Manage Custom Events from the Edit menu.

Press the Add button when the screen comes up and you will see a box asking you the enter the new custom event name. Enter the name and click on Add.

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You will then see the UI to define each entry's name and whether to enable or disable each field for the new event you are defining:

Here, for each field, the default name is displayed. Next to that, there is a text entry field that will allow you to change the name of the default field.

The Enable/disable button will allow you to enable or disable that field for the event. The first 2 fields must be anabled for each event that's why you will not be able to disable them.

Once you have entered these information, press Done. Then you can go back and enter events as this custom event and you will need to enter only the fields you selected.

Custom events are also displayed with your custom heading if you select that event from the Event Type box at the top of the View event screen. An example of custom event display screen follows:

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Adding Events

To manually add an event to Agenda4us, tap on the New button at the bottom of the main screen. For importing events without going through this option, check Importing Events section.

In the Add Event screen:

Select the type of event you want to add. If the event type on main screen is set to “All Events” this option will default to the first event listed on the list. If the event list on main screen was displayed for a particular type of event that will be the default for this screen.

Select the Profile name for which you want to enter the event from the Profile drop down list. If the main screen displayed events for All Profiles, this will default to the first profile name on the list. If the event list was displayed for a particular profile, that will be the default.

Select start and end date by tapping on the corresponding line. Tap on these 2 lines will bring up an easy pick Date Picker.

Click on the “Also for” line if you want to enter this event for other profiles as well. This will bring up a screen with profile names other than the current profile for which you are entering the event. This list will have a check box next to each profile. Check the check boxes for the profiles for which you want to enter this event and click Ok.

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Viewing Events

To view details press the "Open" buttin on the main event list screen while the cursor is on the particular event that you are trying to view. Following screen will appear with the event details listed.

Details about the event including any note you have entered will be displayed.
Click on the Arrow on the right to display the next event on the list. Once you reach the end of the displayed event list, the program will go back to main screen.
Clicking on Edit will bring up the Edit Event screen for you to make changes.
If you want to delete the event, click on Tools and select the Delete option.

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Editing Events

Edit event option is accessible through the View Event screen. To edit an event:

Press Open when on the event list screen to open the event.

Press the Edit button to start editing.

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Deleting Events

Delete event option is accessible through the View Event screen. To delete an event:

Press Open when on the event list screen to open the event.
Press the Edit button to start editing. .

Purging Past Events

It is expected that with Agenda4us, you will manage a lot of events of different types. As and when these events happen, you may need to bulk delete these events to make room for new ones.

Select this option from Edit menu to bring up a list of events that have expired.

The list displayed will be for the profile for which you were viewing event list. You need to change the profile name by selecting from the pull-down list if you want to purge events for another profile.

These are the events that are past dated to today's date. Click on the check boxes for the events that you want to purge. Use the Select, Deselect, Select All button on the right to check the check boxes before the event you want to purge.

Click on the Purge button to purge these events.

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Other Tools

Importing Events

Agenda4us provides a feature for importing already defined events to its event list. You cal

Importing events from external event list files supplied by us, downloaded from www.softtrends.com site, or created by you adhering to the format.

Importing Events from text files

Agenda4us provides a feature for importing already defined events to its event list. You can

Importing events from external event list files supplied by us, downloaded from www.softtrends.com site, or created by you adhering to the format.

Select Import Event from Lists from Edit events screen

First a list of event files found on Agenda4us directory are displayed. Pikc the event list files from which you want to import events by using the Select, Deselect, Select All option buttons on right then press "Open Selection".

This will open those files and list all events found on those files.

Use Select, Deselect, Select All options on right side to select the events you want to import.

Tab to the area where it lists all Profile names at the top and select the Profile to which you want to import the events.

Press Import Selection to import the events to that profile. Program will import the events and revert back to the main screen.

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